To use the Surveys feature, log in to the Admin portal and select Surveys from the Boards/Committees menu item in the top nav bar. Click “Create Survey” and begin by filling out the “Survey title” and “Date required by” required fields in the Details tab. Select the “Users” tab and select the users that you…
To use the “Conflict of Interest Register”, log in to the Admin portal and select Conflict of Interest Register from the Boards/Committees menu item in the top nav bar. Select the users that require a Conflict of Interest Declaration for your organisation. The selected users will be notified by email that they are required to…
How to use templates Templates are a reusable meeting structure that can be used to set up a new Binder (meeting) with preselected users and a pre-made meeting structure. When creating a new Binder, you may choose to copy some or all of the template structure, such as the Users, and whether or not to…
A circular resolution allows your board to make decisions without the need to hold a meeting. Once you have prepared a proposed resolution it can be sent out to your board members for approval, being deemed passed when all members have signed or when a quorum you have defined has been reached. In this post…
If your organisation has multiple boards or committees, it is important to appropriately manage the access each admin and cosec has to these boards for the purpose of confidentiality, security, regulatory compliance, risk management, and separation of duties. Securing your board during creation When you first create a board, you will be automatically assigned as…
Sometimes you will want to receive and include documents in your board meetings from other non-cosec employees in your organisation. Athena Board makes it easy to receive these and include these documents within your board meeting using the contributor functionality. Contributors in the context of Athena Board are individuals invited by an administrator to contribute…
If your board meeting included a meeting resolution (as opposed to a circular resolution) you will want to be able to download the signed results of this resolution as members of the board respond. In this post we will discuss the steps to view the results of a meeting resolution. Steps In the Admin Portal…
To help you better manage your board meetings Athena Board assigns one of a few statuses for your board meetings. In this post we will discuss what each of these statuses means and how this can be controlled. Current A current binder is one that has been recently published and is within the current meeting…
How to publish a binder Once you have created your binder (see How to create a binder for more details) and you are ready to make it available to the attendees and recipients it must be published. This is a very simple process but there are several publish options you should understand. When you click on the…
Adding new admins is very simple with only a few pieces of information required. As per the screenshots below, open the People section of the admin portal and click on the admins tab. You may only create admins up to the total licence count that you have purchased. You may add up to an additional…
