Financial Services Group Modernises Governance with Athena Board

Industry: Financial Services
Previous Solution: Established Board Portal Provider
Use Case: Board and Committee Governance for Multi-Entity Financial Group

The Challenge

A well-established financial services group was using a traditional board portal from a globally recognised provider. While the existing platform had served them for years, concerns began to mount around cost scalability, lack of innovation, and the administrative inefficiencies still experienced by the company secretarial team.

They also sought a stronger security posture, aligned with the increasing scrutiny from internal risk teams and external regulators.

The Solution

After a comprehensive review, the organisation made the switch to Athena Board. The transition delivered:

  • Security Uplift:
    Built on a Zero Trust architecture, Athena Board provided enhanced encryption, tighter access controls, and stronger audit capabilities – meeting the demands of both the Board and the internal cybersecurity team.
  • Administrative Efficiency:
    The company secretarial team reported immediate productivity gains.
    • The Binder Creation Wizard allowed fast, intuitive board pack compilation.
    • Drag-and-drop agenda building simplified structuring meetings and materials.
    • Revisions that used to take hours now took minutes.
  • Cost Optimisation:
    Athena Board’s pricing model – unlike per-meeting or per-entity pricing – allowed the organisation to roll out the platform across more than 40 boards and committees at no extra cost.

    This enabled broader governance oversight across subsidiaries and working groups without incurring additional fees.

The Result

  • 25% reduction in admin hours spent per meeting cycle
  • Significant 5-figure annual cost saving compared to previous provider
  • Faster rollout to new committees, supporting growth and regulatory needs
  • Improved board experience, with directors appreciating the intuitive mobile access and annotation tools

In summary

By switching from a traditional board portal provider to Athena Board, this financial services group achieved:

  • A stronger security posture aligned with regulatory expectations, thanks to Athena Board’s Zero Trust infrastructure
  • A streamlined board pack process that significantly reduced admin time for the company secretarial team
  • Greater scalability, with the ability to manage 50+ boards and committees without incremental costs
  • A material reduction in annual spend, without sacrificing features or support

The transition not only simplified internal workflows but also modernised their governance platform – delivering better value for the business and a better experience for directors.

“…Athena Board gave us a more secure, more affordable, and more efficient platform to support our board operations at scale. It’s a smart upgrade….”