The Agenda Builder simplifies the creation, distribution, and management of board meeting agendas and materials. Designed for board administrators, corporate secretaries, and executive assistants, this tool ensures a streamlined, secure, and efficient process for assembling meeting documents and managing access.
Key Benefits
Intuitive Drag-and-Drop Interface
Our Agenda Builder features an intuitive drag-and-drop interface, enabling administrators to effortlessly create and customise meeting agendas. No technical expertise is required—simply drag and drop agenda items like resolutions, minutes, videos, votes, and documents to easily assemble a comprehensive agenda.
Predefined Templates & Customisable Agenda Structures
Choose from a variety of predefined templates tailored to common meeting types, such as financial reviews, annual general meetings, or strategic planning sessions. Alternatively, customise the agenda structure to meet your organisation’s specific governance needs. Administrators can easily adapt templates to create meeting binders for different formats, whether for board meetings, committees, or special sessions.
Document Attachment & Integration
Efficiently add supporting documents to each agenda item—whether board papers, reports, or presentations. The Agenda Builder integrates seamlessly with your centralised document management system, enabling automatic document imports or manual uploads. Microsoft Office files are automatically converted, and dynamic updates ensure the latest versions are always reflected in the agenda, even right up until the meeting.
Simplified Publishing
Once your agenda is finalised, publishing it to attendees is quick and easy. Administrators can share the complete binder with participants, and even after publication, updates can be made to individual agenda items, ensuring that all attendees have the most current information at all times.
Mobile & Offline Access
Board members can access agendas and documents via our secure mobile app, optimised for both document viewing and participation in discussions—whether online or offline. This feature ensures that directors can prepare for meetings even in areas with limited or no internet access, without compromising security or functionality.
Compliance & Legal Documentation
Our Agenda Builder supports governance best practices by ensuring that all agenda creation processes align with legal and compliance standards. It also provides the ability to generate audit reports, documenting which agenda items were discussed, the decisions made, and how these were officially recorded.
Use Cases
Efficient Meeting Preparation
Organise reports, proposals, and discussion points into a cohesive agenda that’s easy to share with your committee. No more juggling multiple email threads or document versions.
Centralised Meeting Materials
Streamline your meeting prep by consolidating all reports, proposals, and discussion topics into a single, easy-to-share agenda. Say goodbye to the hassle of managing multiple email threads and document versions—everything your committee needs is in one organised, accessible place.
Improved Time Management
By distributing the meeting agenda and materials in advance, members can review documents and come to the meeting with thoughtful questions and feedback, leading to more productive discussions and faster decision-making.
Document Organisation
For large organisations or complex meetings, the Agenda Builder helps keep everything organised—whether you’re holding a quarterly board meeting or an emergency committee session.
Experience Our Powerful Features
Sign up for a 60 day trial and discover how Athena Board can transform your meetings.
