Mining Group Streamlines Governance with Athena Board

Industry: Mining & Resources
Previous Solution: 
No Board Portal (Teams, SharePoint, Email, Word Docs)
Use Case: 
Digitising Board Meetings and Governance for Remote Site and HQ Collaboration

The Challenge

A mid-tier mining and resources company had no formal board portal in place. The governance team managed board meetings using a patchwork of tools – Microsoft Teams, SharePoint, email, and Word documents.

This created a heavy admin burden:

  • Board packs were manually compiled, numbered, converted to PDF, and distributed by email
  • Minutes feedback and approvals were inefficient and often delayed
  • Critical governance documents were stored across different locations

As the company scaled and regulatory demands grew, it became clear a purpose-built solution was needed.

The Solution

The company adopted Athena Board to unify and modernise its board operations. Key improvements included:

  • Reduced Email Overload:
    All board communications and materials were centralised, eliminating messy email chains and file confusion.
  • Streamlined Minute-Taking:
    Athena Board’s built-in Minutes Builder created a structured, trackable approval loop- making collaboration between the Chair, CEO, and Company Secretary seamless.
  • Automation of Menial Tasks:
    Page numbering, PDF conversion, and version control were automated, saving hours per meeting cycle.
  • Governance and Security Gains:
    A single secure platform for Board Packs, Resolutions, Minutes, and Votes provided not just operational clarity, but governance maturity that impressed auditors and directors alike.

The Result

  • Time to finalise board packs reduced by 60%
  • Minutes approval cycle shortened from weeks to days
  • Improved governance record-keeping, with everything accessible in one secure location
  • Directors more engaged, with mobile app usage increasing by 80%


In Summary

By moving away from manual processes and adopting Athena Board, this mining and resources company:

  • Eliminated fragmented tools like email, SharePoint, and Word docs in favour of a single, secure platform
  • Streamlined board meeting preparation, reducing time and effort across the entire meeting cycle
  • Accelerated minute approvals, creating a faster, more collaborative loop for feedback and sign-off
  • Improved governance and security, with all board materials, votes, resolutions, and minutes housed in one platform


“…Moving from email chaos to a single source of truth with Athena Board was a game-changer. It’s easier, safer, and far more professional…”